Reason to Organize Office File Folders

The efficiency of an office can be judged by how its file folders are organized. If you do not implement a uniform filing system, then your office can quickly turn into a disorganized place. Get a file cabinet, labels and folders, and you can then have a number of options for organizing the folders in a method that will help you and your colleagues to access materials effortlessly.

How To Organize Your Office

You can organize the office file folders if you do the following. This method of organization is known as simple alphabetical organization.

1. Organize the office file folders in an alphabetical manner in case you have a considerable number of contacts or customers that must be maintained. You can use standard colored or manila folders to correspond to each contact.
2. Write the last name of a contact, put a comma, and then write the first name on label and put it on the lip of the folder, which contains the information related to the contact.
3. Distinguish the outside of every drawer by placing the first letter of last names located in a particular drawer for quick and easy reference. For example, write “A-F”, “S-Z”

Maintaining an Organized Office

Once you have achieved order in your file folders arrangement, keeping them organized is quite simple. Once you have finished your work on a document, simply file it. Organization in the folders should be from newest to oldest. The end of the year should preferably see you reviewing your files and throwing away any irrelevant material. You can scan your documents to form digital copies and save it electronically.